12 Free Incident Report Templates

It doesn’t matter how many safety precautions you take as an employer or how often you train your employees to work safely, sooner or later, someone is going to make a mistake and end up in an accident causing injury and damage to the company property. This is not a big deal especially when you are sure that it’s not your fault your employee met with an accident. The important thing after any sort of accident is to get the details as soon as possible and write them down. Usually for reporting incidents and accidents in workplaces, organizations hire unbiased staff members who can honestly report the incident with all the details without putting blame on anyone. The document they use for this purpose is known as the incident report. As the name suggests, it includes the date on which the accident happened, the place where it occurred, the name of the person(s) involved in the incident, damage caused to the property and human injuries, and most importantly, why the incident happened and how to prevent it in the future. When so many important elements are involved in the record-keeping, it’s better to use an incident report template.

Key Elements of an Incident Report:

Specific date of the incident
Complete description of the incident
Location of the incident
Explanation of the damages after the incident
Complete details of the people involved
Confirm company policies for the prevention of the incident
Conclusion about preventing the incident from happening again

Free Incident Report Templates:

Here is a preview of an Accident Report Template to help you record such incidents with perfection.

Another useful Behavioral Incident Report Template in MS Word format for your quick review.

And here goes this Club Incident Report Template to assist you.

Here you can see a Medical Incident Report Template to download for your own personal or commercial use.

Check out the preview of this Security Incident Report Template to help you record security-related incidents efficiently.

Please review the following Workplace Incident Report Template to help you manage your workplace environment effectively.

Benefits of using Incident Report Template:

Usually, when an incident happens, no one has the time or the patience to think straight and that’s the time when irrational or wrong decisions are made. One of the biggest challenges for today’s corporate world is to deal with employee claims and lawsuits. It’s possible that you have trained your employees well and there are necessary precautions for ensuring their safety but sooner or later, an employee is met with an accident and he blames the employer for not providing a safe environment for work. In most cases, as soon as the incident occurs, everyone starts drawing their own conclusion and no one bothers to actually report the incident and record all the crucial information on paper. This is where the incident report template comes in handy as it has all the required sections and portions and the writer just needs to add the relevant information and details in the template.

Along with the benefit of quickly grabbing the template and instantly preparing the incident report, there is the added bonus of not missing an important section which is crucial from a legal perspective. As discussed above under stress, humans tend not to perform well and they forget important information which can create a huge liability when preparing incident reports. If the mistake was made by the employee, it’s important to record the steps he took intentionally that caused the incident. If the negligence was done by the employer or the company, the reporter should clearly mention the lack of safety precautions or protection measurements that is solely the fault of the employer. Another huge benefit of using an incident report template is that if a workplace faces regular incidents among employees and workers, it’s important to use the same format of the incident report every time there is an accident and that is only possible when you use a readymade format instead of creating the incident report from scratch.